CHAANZ CHD Registry Consent for Participants

To find out more about your participation in the CHAANZ CHD Registry, please read the following information. If you choose to not participate in the research, please complete the Opt-Out Form located here at the end of this form.


1. What is the CHAANZ CHD Registry?

The CHAANZ Congenital Heart Disease (CHD) Registry, is a database collecting health information on children and adults living in Australia and New Zealand who have had a diagnosis of a CHD. The registry has been designed to gain a better understand the health related experiences and needs of people with CHD from childhood to adulthood.

This Participant Information Sheet has been given to you to tell you about the Registry and because you have been diagnosed with Congenital heart disease. It explains what is involved. Knowing what is involved will help you decide if you want to take part. Your heart doctor is best placed to convey and discuss this with you.

Please read this information carefully. Ask questions about anything that you don’t understand or want to know more about. Before deciding whether or not to take part, you might want to talk about it with a relative, friend or local health worker.

Participation in this research is voluntary. If you decide you do not want to take part, you do not have to and you can choose to “Opt out”. You will receive the best possible care whether or not you take part. You will be automatically included in the Registry, unless you decide to opt out.

You will be given a copy of this Participant Information Sheet to keep.

2. What is the purpose of this research?

Congenital heart disease (CHD) is a heart problem people are born with. It is the most common congenital disorder in newborns and although it is often associated with babies and children, congenital heart disease now affects more teenagers and adults who are either living longer due to surgical and medical advancements, or being diagnosed with the condition later in life. The CHAANZ CHD Registry is a database collecting health information. The aim of the registry is to gain a better understanding of the experiences and needs of people with CHD from childhood to adulthood. Information from the registry will be used to monitor the clinical care that is provided, including treatment, complications and both short and longer term outcomes. This information will be used to help identify trends and whether gaps exist in service provision. It will be imperative to people with CHD, the healthcare professionals responsible for managing them and health policy makers, to ultimately deliver better, and sustainable models of care. The Registry will become a unique tool to help researchers and doctors to improve the health and quality of care for people with CHD through all phases of life. The Registry will be collecting data on people who have been diagnosed with Congenital heart disease and those who are being managed at Congenital Heart Units at participating hospitals in Australia and New Zealand.

3. How is the CHAANZ CHD Registry funded?

This research project is being coordinated by the Congenital Heart Alliance of Australia and New Zealand (CHAANZ) and funded by HeartKids Limited with support from The Kinghorn Foundation and The Pinnacle Charitable Foundation, and a Medical Research Future Fund from the Department of Health.


4. What does participation in this research involve?

If you are happy to have your health information included in the Registry, you do not have to do anything. Information will be collected from your hospital medical record and entered into a secure database. This will happen approximately two weeks after you have received this information sheet. Additional information will be added each time you visit your doctor or at periodical intervals. 

The study doctor and research staff will review your medical records and collect the following information about your health and wellbeing, if available:

  • Demographic information (e.g., name, date of birth, address, cardiologist, next of kin etc.);

  • Medical history (e.g., diagnosis, heart operations, other health conditions, complications, medications);

  • Investigations (e.g., echocardiogram reports, catheter tests, blood tests);

  • Routine visits and monitoring (e.g., changes in your condition, medications, new heart operations, complications, hospital admissions); 

  • Other factors influencing outcomes (e.g., pregnancy, substance use, transplant or death);

  • Information about your general state of health;


Information collected from your medical records will also be linked with administrative health dataset. Administrative datasets are data collected for the purposes of running and managing Australia’s health systems at the state and federal level. Information in the federal datasets can include claims from the Medicare Benefits Schedule (i.e. GP visits), the Pharmaceutical Benefits Scheme (i.e. medications) or mortality data. Information from the state datasets can include hospital admissions, emergency department admissions or ambulance care. The use of administrative datasets can provide a rich source on information about how people interact with the health system and can provide insights that can improve health service delivery for people with CHD.

Participating in the Registry will not require you to have any additional procedures or tests.

Personal information is required to link your information with any further follow-up visits. This information allows us to collect information regarding your health care needs from other hospital systems and administrative health datasets.

Most information will be obtained from your medical records, however one of the research staff may call you to ask questions about the state of your health each one to two years. This call will usually take three to five minutes to complete.

There are no costs associated with participating in the Registry, nor will you be paid.


5. Do I have to take part in this research project?

Participation in any research project is voluntary. If you do not wish to take part, you do not have to. If you decide to take part and later change your mind, you are free to withdraw from the Registry at any stage.

If you would prefer not to participate in the Registry, you will need to tell us by completing the “Opt-Out Form” at the end of this form. If we do not hear from you within two weeks, we will assume that you are happy for us to collect your information.

Your decision to take part or not to take part, or withdraw, will not affect your routine care or your relationship with your heart doctor and staff who care for you in anyway.


6. What are the possible benefits of taking part?

There are no immediate benefits for you participating in the Registry. However, it is possible that information learned from the Registry will help doctors have a better understanding of CHD, be used to further medical knowledge and improve patient care and will most likely benefit people diagnosed with this condition in the future.

There will be no clear benefit to the participant from their participation in the research.


7. What are the possible risks of taking part?

There are no risks to having your health information stored in the Registry. Researchers directly involved with collection of data will have access to your medical record. To ensure that your private information is safeguarded, registry staff must comply with very strict privacy principles. Researchers will not release your identifiable information to any person or organisation outside the Registry. No report will contain identifying information about you.


8. What if I withdraw from this research project?

If you decide to withdraw from this research project, you will need to notify a member of the research team and you will need to complete the “Opt-Out Form” at the end of this form.

If you decide to leave the research project, research team will not collect additional health information about you, although information already collected will be retained to ensure that the results of the research project can be measured properly and to comply with law. You should be aware that data collected up to the time you withdraw will form part of the research project results. If you do not want your data to be included, you must tell the researchers when you withdraw from the project.


9. What will happen to information about me?

Any information collected for the Registry that can identify you will remain confidential. We will use this information only for research purposes.  We can disclose this information only with your permission, except as required by law.

Health information and personal information which may identify you will be permanently stored in a secure, password protected, electronic database. Only the researchers involved with this project at your congenital heart disease service, the Registry management team and the Ethics Committee can have access to this information. Once the information is entered into the Registry, it will be given a unique identification number.  Only the research team can re-identify your information if it is necessary to do so. In accordance with relevant Australian and/or state privacy and other relevant laws, you have the right to request access to the information about you that is collected and stored by the research team. You also have the right to request that any information with which you disagree be corrected. Please inform the research team member named at the end of this document if you would like to access your information.

As this is an ongoing Registry, data will be kept indefinitely in a secure environment as long as the Registry exists. If the registry ceases to exist, the information stored in the Registry will be destroyed in a secure manner.

The data collected in this project may also be used in future research studies. The results of this study and de-identified data may be shared in the future with national and international collaborators. Any data that is used for related or future research will first be reviewed and approved by an appropriately constituted Ethics Committee. If you do not wish for the child’s data to be used in future research, please contact a member of the research team with the contact details provided on the business card to notify them of your decision.

The data in the Registry may form part of an Honours, Masters by Research or a Doctor of Philosophy thesis. Prospective students must be associated from a contributing centre and the site Principal Investigator must be involved in the student’s supervision (either as lead or as auxiliary supervisor).

Reports may be presented at conferences or published in medical journals. You will not be identified in any reports or publications.

If you are interested in the research findings from the Registry, summaries and the latest news will be available on the CHAANZ website.


10. Further information and who can I contact?

The person you may need to contact will depend on the nature of your query. If you want any further information concerning this project or if you have any problems which may be related to your involvement in the project, you can contact a member of the research team with the contact information listed on your business card.  For general queries related to the CHAANZ Registry, you can complete the contact form on this website to get in touch with the coordinating team.


11. Ethics Approval and Complaints


This study has been approved by the Ethics Review Committee (RPAH Zone) of the Sydney Local Health District. Any person with concerns or complaints about the conduct of this study should contact the Executive Officer on 02 9515 6766 and quote protocol number X17-0441.

Please ONLY complete this form if you DO NOT want to participate in the Registry

This form is only to be completed if you do not want your information to be collected for the Registry.

Declaration by Participant

  1. I do not wish to participate in the Registry and I understand that my decision will not affect my future health care.

  2. I have read the attached Participant Information Sheet. 

  3. I understand the purposes, procedures and risks of the research described in the project.

  4. I have had an opportunity to ask questions and I am satisfied with the answers I have received.

Please complete the following information so your preferences are successfully recorded


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